1          About ERADIS

The ERADIS is a public database of safety and interoperability documents developed and managed by the Agency. The application is available from both the Agency’s public website (www.era.europa.eu) or directly at the new WEB address: http://www.era.europa.eu/eradis. The ERADIS database ensures that the information relevant to the safety and interoperability of the railways in the Member States is accessible and transparent for all interested parties and stakeholders in the railway; therefore the consultation of the ERADIS is open to all public users.

2      Log in to ERADIS

The ERADIS users can be grouped into 3 role categories, each one is divided into several sub-categories:

·         ERA Internal

An internal actor (ERA) is a user within the Agency. The types of internal actors are as follows:

o   ERADIS Administrator who manages the reference data of ERADIS

o   Safety Administrator who handles actively the Safety documents

o   Interoperability Administrator who handles actively the Interoperability documents.

All types of internal actors need a secured access to the application by providing a login name and a password.

·         ERA External:

An external actor (ERA-EXT) is a user who receives a secured access to ERADIS application by providing a login name and a password and is requested to provide Interoperability or Safety information; an external actor is known either as member of:

o   A National Safety Authority (NSA)

o   A National Investigation Body (NAIB)

o   A Manufacturer

·         Anonymous

Anonymous is a user who can access to ERADIS application without providing a login name and a password: this actor can browse and consult any published (validated) Safety and Interoperability documents

Each category, depending on the given privileges, has different access to the various application modules in which the user can handle the information, as summarised in the following table:

Category Module	Anonymous	ERA ERADIS Admin.	ERA Safety Admin.	ERA Interoperability Admin.	ERA-EXT NAIB	ERA-EXT NSA	ERA-EXT Manufacturer
Administration		X
Search & View	X	X	X	X	X	X	X
Safety Certificates			X			X
Licences			X			X
Safety Indicators			X			X
Investigation Reports			X		X
NSA & NIB Reports			X			X
EC Verification Subsystems				X		X	X
EC Conformity Constituents				X		X	X
EC Suitability Constituents				X		X	X
Authorisation				X		X

 

The ERADIS application is developed in a WYSIWYCP way (What You See Is What You Can Perform), that is, the current user will be able to perform only those actions that are allowed by the category he belongs to.

In order to access the ERADIS as ERA or ERA-EXT user, it is necessary to be logged in. Login page is accessible from the menu on the main page by clicking on the menu item or click on the icon as illustrated below:

The Login screen will be displayed:

Select an item in “Log in as” list (ERA internal or ERA external), provide user name/password of a user and click on the "Log In" button.

If the user is logged in successfully, the welcome screen will be displayed:

According to the role(s) of the connected user, the privileges are granted to the user in order to give access to information or functionalities reserved for advanced ERADIS users identified either as an internal user (ERA staff - ERA) or as an external user (not ERA staff - ERA-EXT).

If an error occurs (from username or password, etc.), an error message will be displayed:

3      Safety Certificates A & B

User Category	User Role	Allowed Actions
ERA Safety Administrator		Search for certificates Submit new certificates Renew/amend/modify /revoke existing certificates Validate/invalidate/delete certificates
ERA-EXT NSA	Safety Certificates	Search for certificates Submit new certificates Renew/amend/update/revoke existing certificates
Anonymous Non-Authorised User		Search for certificates

 

Each submitted/renewed/amended/revoked certificate will need to pass an ERA validation first in order to become available to the public, which will only be allowed to read existing certificates that have been validated by ERA.

3.1        Safety Certificates main page

The following screenshot displays the Safety Certificates main page for the following user:

·         Anonymous: user not logged to the application

·         Any ERA user for which the Safety Administrator role is not granted

·         Any ERA-EXT user for which the NSA-Safety Certificate role is not granted

Figure 8

3.2        Searching for a certificate

3.2.1          Quick search

The quick search allows you to quickly find a certificate A and/or certificate B issued by a certain country.

On the main page (Figure 8), select an issuing country and/or a certificate type from the list.

And press the  button: a list will be displayed.

Figure 9

The search results are grouped in pages:

·         To go to a specific page, click on the page number () at the bottom of the list

·         To move to the next/previous page, click on the /  link at the bottom of the page

·         To display more/less items per page, chose the number of items in the  list at top of the list

·         To print the list, click on the  link at the top of the list

·         To export the list into an Excel file, click on the  link at the top of the list

·         To sort the list, click on the field header you want to sort by: sorting is done per group, where a group is defined first by the country and then by the RU

·         To view a certificate, click on the “History” field of the certificate you want to view

According to the certificate’s type (Part A or Part B), the page will be displayed:

Figure 10

Figure 11

3.2.2          Advanced search

The advanced search allows you to find a certificate satisfying multiple criteria.

On the main page (Figure 8), click on the  link: a page will be displayed.

Figure 12

Fill in the search criteria and click on the  button: a list will be displayed as shown in Figure 9.

3.3        Print a certificate

You can print at any time the information on the screen, by clicking on the  link at the top of the page.

3.4        Export to PDF

You can export the Certificate from view page (Figure 10 or Figure 11), by clicking on the  link at the top of the page.

3.5        Statistics

This feature allows the user to generate statistic reports on existing Safety Certificates A & B based on specific criteria.

3.5.1          Navigate through the statistic report

Once the report displayed, several navigation buttons are available on the report:

·         To go to a specific page of the report, type a page number () on the yellow band and press the Enter  key

·         To move to the next/previous page of the report, click on the /  link on the yellow band

·         To find a string in the report, type a text in the   field and click the   link. Click on the   link to find the next occurrence

·         To resize the page of the report, select a width in the  list

·         To print the report, click on the  button

·         To refresh the report, click on the  button

·         To sort the list, click on the arrow in field header you want to sort by

·         To view a certificate, click on the value displayed in a cell

In case of a sum:

If the number equals to zero: no link to certificate available

If the number equals to one: the certificate view is displayed as show in Figure 10 (if certificate A) or Figure 11 (if certificate B)

If the number is greater than one: the list of certificates is displayed as show in Figure 9

In case of an EU Identification Number:

The certificate view is displayed as show in Figure 10 (if certificate A) or Figure 11 (if certificate B)

3.5.2          Export the statistic report

Once the report displayed, it is possible to export the result in several output format:

·         To export the report into a file, click on the  button and select an available output format in the list

From the generated file (PDF, Excel, Word, MHTML), the user can view a certificate by clicking on a number displayed in a cell: see the above “To view a certificate” bullet

3.5.3          Statistics - Certificates A

This report displays a list of Safety Certificate A per Railway Undertaking and per certificate’s type (new, amended, revoked, renewed).

To generate the report, on the main page (Figure 8) click on the  link, and click on the  link. The below page is displayed:

On the above page, select a year and/or an issuing state and/or a railway undertaking size and/or a type of operations from the list.

And press the  button: the report will be displayed.

3.5.4          Statistics - Certificates B

This report displays a list of Safety Certificate B per Railway Undertaking and per certificate’s type (new, amended, revoked, renewed).

To generate the report, on the main page (Figure 8) click on the  link, and click on the  link. The below page is displayed:

On the above page, select a year and/or an issuing state and/or a type of operations from the list.

And press the  button: the report will be displayed.

3.5.5          Statistics - Certificates A versus Certificates B

This report displays a list of Safety Certificates B per Safety Certificate A and per Railway Undertaking.

To generate the report, on the main page (Figure 8) click on the  link, and click on the  link. The below page is displayed:

On the above page, select a year and/or an issuing state from the list.

And press the  button: the report will be displayed.

3.5.6          Statistics - Certificates B versus Certificates A

This report displays a list of Safety Certificates A per Safety Certificate B and per Railway Undertaking.

To generate the report, on the main page (Figure 8) click on the  link, and click on the  link. The below page is displayed:

On the above page, select a year and/or an issuing state from the list.

And press the  button: the report will be displayed.

4      Licences

User Category	User Role	Allowed Actions
ERA Safety Administrator		Search for licences Submit new licences Suspend/amend/modify/revoke existing licences Validate/invalidate/delete licences
ERA-EXT NSA	Licences	Search for licences Submit new licences Suspend/amend/modify/revoke existing licences
Anonymous Non-Authorised User		Search for licences

 

Each submitted/suspended/amended/revoked licence will need to pass an ERA validation first in order to become available to the public, which will only be allowed to read existing licences that have been validated by ERA.

It is important to note that one licence is related to a specific Railway Undertaking (RU).

4.1        Licences main page

The following screenshot displays the Licence main page for the following users:

·         Anonymous: user not logged to the application

·         Any ERA user for which the Safety Administrator role is not granted

·         Any ERA-EXT user for which the NSA-Safety Licence role is not granted

Figure 18

4.2        Searching for a certificate

4.2.1          Quick search

The quick search allows you to quickly find a licence issued by a certain country.

On the main page (Figure 18), select an issuing country from the list.

And press the  button: a list will be displayed.

Figure 19

The search results are grouped in pages:

·         To go to a specific page, click on the page number () at the bottom of the list

·         To move to the next/previous page, click on the /  link at the bottom of the page

·         To display more/less items per page, chose the number of items in the  list at top of the list

·         To print the list, click on the  link at the top of the list

·         To export the list into an Excel file, click on the  link at the top of the list

·         To sort the list, click on the field header you want to sort by: sorting is done per group, where a group is defined first by the country and then by the RU

·         To view a licence, click on the “History” field of the licence you want to view

·         To open an attachment, click on the attachment’s name

Figure 20

4.2.2          Advanced search

The advanced search allows you to find a certificate satisfying multiple criteria.

On the main page (Figure 18), click on the  link: a page will be displayed.

Figure 21

Fill in the search criteria and click on the  button: a list will be displayed as shown in Figure 19.

4.3        Print a licence

You can print at any time the information on the screen, by clicking on the  link at the top of the page.

4.4        Export to PDF

You can export the licence from view page (Figure 20), by clicking on the  link at the top of the page.

4.5        Statistics

This feature allows the user to generate a statistic report on existing licences based on specific criteria.

4.5.1          Navigate through the statistic report

Once the report displayed, several navigation buttons are available on the report:

·         To go to a specific page of the report, type a page number () on the yellow band and press the Enter  key

·         To move to the next/previous page of the report, click on the /  link on the yellow band

·         To find a string in the report, type a text in the   field and click the   link. Click on the   link to find the next occurrence

·         To resize the page of the report, select a width in the  list

·         To print the report, click on the  button

·         To refresh the report, click on the  button

·         To sort the list, click on the arrow in field header you want to sort by

·         To view a licence, click on the value displayed in a cell

If the number equals to zero: no link to certificate available

If the number equals to one: the certificate view is displayed as show in Figure 20

If the number is greater than one: the list of certificates is displayed as show in Figure 19

4.5.2          Export the statistic report

Once the report displayed, it is possible to export the result in several output format:

·         To export the report into a file, click on the  button and select an available output format in the list

From the generated file (PDF, Excel, Word, MHTML), the user can view a licence by clicking on a number displayed in a cell: see the above “To view a licence” bullet

4.5.3          Generating Statistics on Licences

This report displays a list of Licences per Railway Undertaking and per licence’s type (new, amended, revoked, suspended).

To generate the report, on the main page (Figure 18) click on the  link, and click on the  link. The below page is displayed:

On the above page, select a year and/or an issuing state and/or a type of services from the list.

And press the  button: the report will be displayed.

5      Common Safety Indicators Report (CSI)

User Category	User Role	Allowed Actions
ERA Safety Administrator		Search for CSI Submit new CSI Validate/invalidate CSI
ERA-EXT NSA	CSI	Search for CSI Submit new CSI
Anonymous Non-Authorised User		Search for CSI

 

Each submitted Common Safety Indicators will need to pass an ERA validation first in order to become available to the public, which will only be allowed to read existing CSI report that have been validated by ERA.

5.1        CSI report main page

The following screenshot displays the CSI report main page for the following users:

·         Anonymous: user not logged to the application

·         Any ERA user for which the Safety Administrator role is not granted

·         Any ERA-EXT user for which the NSA-Safety CSI role is not granted

Figure 26

5.2        Searching for CSI report

5.2.1          Quick search

The quick search allows you to quickly find a CSI report issued by a certain reporting country and/or in a certain reporting year

On the main page (Figure 26), select a reporting country and/or a reporting year from the lists.

And press the  button: a list will be displayed.

Figure 27

The search results are grouped in pages:

·         To go to a specific page, click on the page number () at the bottom of the list

·         To move to the next/previous page, click on the /  link at the bottom of the page

·         To display more/less items per page, chose the number of items in the  list at top of the list

·         To print the list, click on the  link at the top of the list

·         To export the list into an Excel file, click on the  link at the top of the list

·         To sort the list, click on the field header you want to sort by: sorting is done per group, where a group is defined first by the country

·         To view a CSI report, click on the “Reporting year” field of the CSI report you want to view

·         To open a submitted CSI report electronic form attachment, click on the attachment’s name

By clicking on the Reporting Year, the report will be displayed on the page:

…

Figure 28

5.3        Print a CSI report

You can print at any time the information on the screen, by clicking on the  link at the top of the page.

6      Investigation Reports

User Category	User Role	Allowed Actions
ERA Safety Administrator		Search for investigation reports Submit new investigation reports Modify investigation reports Validate/invalidate/delete investigation reports
ERA-EXT NAIB	NAIB	Search for investigation reports Submit new investigation reports
Anonymous Non-Authorised User		Search for investigation reports

 

6.1        Investigation Reports main page

The following screenshot displays the Investigation Reports main page for the following users:

·         Anonymous: user not logged to the application

·         Any ERA user for which the Safety Administrator role is not granted

·         Any ERA-EXT user for which the NAIB role is not granted

Figure 36

6.2        Searching for a notification/report

6.2.1          Quick search

The quick search allows you to quickly find a notification and/or a report issued by a certain country.

On the main page (Figure 36), select an issuing country from the list.

And press the  button: a list will be displayed.

Figure 37

The search results are grouped in pages:

·         To go to a specific page, click on the page number () at the bottom of the list

·         To move to the next/previous page, click on the /  link at the bottom of the page

·         To display more/less items per page, chose the number of items in the  list at top of the list

·         To print the list, click on the  link at the top of the list

·         To export the list into an Excel file, click on the  link at the top of the list

·         To sort the list, click on the field header you want to sort by: sorting is done per group, where a group is defined first by the country

·         To view a notification, click on the “Notification” field of the notification you want to view

Figure 38

·         To view a report, click on the “Report” field of the investigation report you want to view

Figure 39

6.2.2          Advanced search

The advanced search allows you to find a notification and/or a report satisfying multiple criteria.

On the main page (Figure 36), click on the  link: a page will be displayed.

Fill in the search criteria and click on the  button: a list will be displayed as shown in Figure 37.

6.3        Print a notification/report

You can print at any time the information on the screen, by clicking on the  link at the top of the page.

6.4        Statistics

This feature allows the user to generate a statistic report on existing investigation notifications based on specific criteria.

6.4.1          Navigate through the statistic report

Once the report displayed, several navigation buttons are available on the report:

·         To go to a specific page of the report, type a page number () on the yellow band and press the Enter  key

·         To move to the next/previous page of the report, click on the /  link on the yellow band

·         To find a string in the report, type a text in the   field and click the   link. Click on the   link to find the next occurrence

·         To resize the page of the report, select a width in the  list

·         To print the report, click on the  button

·         To refresh the report, click on the  button

·         To view a notification, click on the value displayed in a cell

If the number equals to zero: no link to notification available

If the number equals to one: the notification view is displayed as show in Figure 38

If the number is greater than one: the list of notifications is displayed as show in Figure 37

6.4.2          Export the statistic report

Once the report displayed, it is possible to export the result in several output format:

·         To export the report into a file, click on the  button and select an available output format in the list

From the generated file (PDF, Excel, Word, MHTML), the user can view a notification by clicking on a number displayed in a cell: see the above “To view a notification” bullet

6.4.3          Generating Statistics on Investigations per legal basis and per country

This report counts a number of notifications per country based on specific period.

To generate the report, on the main page (Figure 36) click on the  link, and click on the  link. The below page is displayed:

On the above page, select a year and/or a month from the list.

And press the  button: the report will be displayed.

7      NSA & NIB Reports

User Category	User Role	Allowed Actions
ERA Safety Administrator		Search for NSA & NIB reports Submit new NSA & NIB reports Validate/invalidate/delete NSA & NIB reports
ERA-EXT NSA	Annual Reports	Search for NSA & NIB reports Submit new NSA & NIB reports
Anonymous Non-Authorised User		Search for NSA & NIB reports

 

7.1        NSA & NIB Reports main page

The following screenshot displays the NSA & NIB Reports main page for the following users:

·         Anonymous: user not logged to the application

·         Any ERA user for which the Safety Administrator role is not granted

·         Any ERA-EXT user for which the NSA-Annual Report role is not granted

Figure 46

7.2        Searching for report

7.2.1          Quick search

The quick search allows you to quickly find a report issued by a certain country and/or in a certain year and/or in a certain reporting type.

On the main page (Figure 46), select an issuing country and/or a reporting year and/or a reporting type from the lists.

And press the  button: a list will be displayed.

Figure 47

The search results are grouped in pages:

·         To go to a specific page, click on the page number () at the bottom of the list

·         To move to the next/previous page, click on the /  link at the bottom of the page

·         To display more/less items per page, chose the number of items in the  list at top of the list

·         To print the list, click on the  link at the top of the list

·         To export the list into an Excel file, click on the  link at the top of the list

·         To sort the list, click on the field header you want to sort by: sorting is done per group, where a group is defined first by the country

·         To open an attached NSA report electronic file, click on a language code link next to “Report” text (under the “NSA” column) for the file you want to open

·         To open an attached CSI report electronic file, click on a language code link next to “CSI” text (under the “NSA” column) for the report you want to open. Note that if no CSI report electronic file is attached, the “CSI” link is enabled and redirects to the CSI main page (Figure 22)

·         To view a NSA note, click on the “Note” link (under the “NSA” column) for the note you want to view

·         To open an attached NIB report electronic file, click on a language code link next to “Report” text (under the “NIB” column) for the file you want to open

·         To view a NIB note, click on the “Note” link (under the “NIB” column) for the note you want to view